S. No. |
Item |
Details of disclosure |
Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met) |
1.1 |
Particulars of its organisation, functions and duties [Section 4(1)(b)(i)] |
- Name and address of the Organization
|
Embassy of India, Niels Juels Gate 30, 0272, Oslo, Norway |
- Head of the organization
|
Dr. Acquino Vimal - - Ambassador |
- Vision, Mission and Key objectives
|
Vision : The vision of a diplomatic Mission is to represent India in the country of accreditation with whom India has established diplomatic relations, to develop friendly relations with the government and the people of the country, to establish trade and economic linkages, to promote scientific cooperation, enhance bilateral educational exchanges, promote India’s culture and heritage in a foreign country. Mission: Economic and Political interests of India and provide excellence in consular assistance and protection for Indian Citizens abroad. Key Objectives:
- Protecting India’s national interests in the host country;
- Promoting friendly relations with the host country as also its people, including NRIs/PIOs;
- Enhancing India’s economic, scientific, educational and commercial ties;
- Reporting accurately on developments in the host country which are likely to influence the formulation of India’s bilateral/multilateral policies;
- Negotiating agreements on various issues with the authorities of the host state;
- Extending Consular facilities to foreigners and Indian nationals abroad; and
- Promoting Indian culture Yoga, Hindi and Sanskrit in the host country
|
- Function and duties
|
The major functions of the Embassy include Political work, Consular work, defense cooperation, economic cooperation, trade and investment promotion, cultural interaction, community welfare etc. Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules. |
- Organization Chart
|
1. Ambassador 2. Minister (Pol, Eco) and Head of Chancery 3. Second Secretary (PPS) 4. Second Secretary (Consular) 5. Attache (Admin) 6. Assistant Section Officer (Visa) 7. Assistant Section Officer (Consular) 8. Assistant Section Officer (Political) 9. Assistant Section Officer (Accounts) 10. Personal Assistant to Ambassador 11. Personal Assistant to Ambassador 12. India Based Chauffeur 13. India Based Security Assistant
|
- Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt
|
Not Applicable |
1.2 |
Power and duties of its officers and employees [Section 4(1) (b)(ii)] |
- Powers and duties of officers (administrative, financial and judicial)
|
As defined under relevant instructions of Ministry and GOI Rules. Officers function under the guidance and supervision of the Ambassador and Head of Chancery |
- Power and duties of other employees
|
As defined under relevant instructions of Ministry and GOI Rules. Officers function under the guidance and supervision of the Ambassador |
- Rules/ orders under which powers and duty are derived and
|
Administrative powers are derived from Fundamental & Supplementary Rules, the Indian Foreign Service (Pay, Leave, Compensatory Allowances etc.) Rules and Delegated Financial Powers of Government of India’s Representatives Abroad. Other powers are derived from Passport Act of India & Consular Manual. |
- Exercised
|
As per GOI rules & regulations |
- Work allocation
|
As per Annexure I |
1.3 |
Procedure followed in decision making process [Section 4(1)(b)(iii)] |
- Process of decision making Identify key decision making points
|
Prescribed channel of GOI/Ministry under overall supervision of the Ambassador. |
- Final decision making authority
|
Ministry of External Affairs |
- Related provisions, acts, rules etc.
|
IFS (PLCA) Rules as amended from time to time Delegated Financial Powers of Government of India’s Representatives abroad Passport Act Manual on Office Procedure Other Central Government Rules and manuals published by Central Government. |
- Time limit for taking a decisions, if any
|
As per requirement/instructions |
- Channel of supervision and accountability
|
All decision making & accountability is done keeping in view the rules & regulations of Government of India under the supervision of the Ambassador |
1.4 |
Norms for discharge of functions [Section 4(1)(b)(iv)] |
- Nature of functions/ services offered
|
Promotion of bilateral/multilateral ties Consular services, Economic, scientific and educational cooperation, Trade and investment promotion, And Cultural interaction |
- Norms/ standards for functions/ service delivery
|
Norms are set under the instruction of GOI/Ministry and supervision of the Ambassador |
- Process by which these services can be accessed
|
Through Mission’s website |
- Time-limit for achieving the targets
|
As per the direction of GOI |
- Process of redress of grievances
|
Through Madad Portal, Emergency Contact number of the Consulate, Other Contact numbers and through email id. |
1.5 |
Rules, regulations, instructions manual and records for discharging functions [Section 4(1)(b)(v)] |
- Title and nature of the record/ manual /instruction.
|
IFS (PLCA) Rules Passport Act Other Central Government Rules and manuals |
- List of Rules, regulations, instructions manuals and records.
|
IFS (PLCA) Rules as amended from time to time Delegated Financial Powers of Government of India’s Representatives abroad The Passport Act, 1967 Manual on Office Procedure Other Central Government Rules and manuals published by Central Government. |
- Acts/ Rules manuals etc.
|
As per GOI ACT/Rules The Passport Act, 1967 IFS (PLCA) Rules Other Central Government manuals |
- Transfer policy and transfer orders
|
As per the MEA orders and instructions |
1.6 |
Categories of documents held by the authority under its control [Section 4(1)(b) (vi)] |
- Categories of documents
Service records of employee, Accounts records, Document related consular, visa, passport etc. |
Passport and consular services application, forms, classified/secret information relating thereto Classified documents/files relating to India’s trade/economic and political relations in the Consulate’s area of jurisdiction Unclassified documents/files including various correspondences with various ministries/agencies in India. |
(ii) Custodian of documents/categories Administrative Officer, Account Officer, Counsellor Officer, Consular Officer |
- Administrative Officer - Service records of employee, Accounts and establishment records
- Political Officer – bilateral/multilateral visits regarding Norway and India, MoUs signed with the Norwegian Government
- Commercial officer: documents related to commercial and economic cooperation between India and Norway
- Press, Information and Culture officer: Documents related to cultural exchanges, press and information matters.
- Consular Officer - Document related consular, visa, passport etc.
|
1.7 |
Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)] |
- Name of Boards, Council, Committee etc.
|
Not Applicable |
- Composition
|
- Dates from which constituted
|
- Term/ Tenure
|
- Powers and functions
|
- Whether their meetings are open to the public?
|
- Whether the minutes of the meetings are open to the public?
|
- Place where the minutes if open to the public are available?
|
1.8 |
Directory of officers and employees [Section 4(1) (b) (ix)] |
- Name and designation –
|
As per Annexure II |
- Telephone , fax and email ID
|
1.9 |
Monthly Remuneration received by officers & employees including system of compensation [Section 4(1) (b) (x)] |
- List of employees with Gross monthly remuneration
|
As per Annexure III |
- System of compensation as provided in its regulations
|
As per the GOI rules |
1.10 |
Name, designation and other particulars of public information officers [Section 4(1) (b) (xvi)] |
- Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority
|
Appellate Authority- Mr. V.Venkataraman, Minister (Pol & Eco) / Head of Chancery CPIO – Mr. Harbhajan Singh, Second Secretary (PPS) |
- Address, telephone numbers and email ID of each designated official.
|
Mr. V.Venkataraman, Embassy of India, Niels Juels Gate 30, 0272, Oslo, Norway. Tel : (+47) – 2255 8377, Email: hoc.oslo@mea.gov.in Mr. Harbhajan Singh, Embassy of India, Niels Juels Gate 30, 0272, Oslo, Norway. Tel : (+47) – 24115924, Email: pic.oslo@mea.gov.in |
1.11 |
No. Of employees against whom Disciplinary action has been proposed/ taken (Section 4(2)) |
No. of employees against whom disciplinary action has been
- Pending for Minor penalty or major penalty proceedings
|
Not applicable |
- Finalised for Minor penalty or major penalty proceedings
|
Not applicable |
1.12 |
Programmes to advance understanding of RTI (Section 26) |
- Educational programmes –
|
Refresher course, as and when conducted by the Ministry is duly participated in. |
- Efforts to encourage public authority to participate in these programmes –
|
- Training of CPIO/APIO –
|
- Update & publish guidelines on RTI by the Public Authorities concerned
|
https://dopt.gov.in/rti/proactive-disclosures/compendium-oms-notifications-rti-act |
1.13 |
Transfer policy and transfer orders [F No. 1/6/2011- IR dt. 15.4.2013] |
|
As per Ministry of External Affairs instructions |