About Us Information about the Embassy, Required Under Section 4(1) (B) of the RTI Act, 2005

Untitled DocumentA FRAMEWORK FOR TRANSPARENCY AUDIT

The RTI Act under section 4 provides a comprehensive framework for promoting openness in the functioning of the public authorities.

While Section 4(1) (a) provides a general guideline for record management, so that the information could be easily stored and retained, the sub-sections b, c and d of Section 4 relate to the organizational objects and functions. Sub-sections (b), (c) and (d) of Section 4 of the RTI Act and other related information can be grouped under six categories; namely, 1-organsiation and function, 2- Budget and programmes, 3- Publicity and public interface, 4- E. governance, 5- Information as prescribed and 6. Information disclosed on own initiative.

1. Organisation and Function

S. No.

Item

Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

1.1

Particulars of its organisation, functions and duties

[Section 4(1)(b)(i)]

  1. Name and address of the Organization




Embassy of India, Niels Juels Gate 30, 0272, Oslo, Norway
  1. Head of the organization




Mr. Krishan Kumar, Ambassador

  1. Vision, Mission and Key objectives

Vision : The vision of a diplomatic Mission is to represent India in the country of accreditation with whom India has established diplomatic relations, to develop friendly relations with the government and the people of the country, to establish trade and economic linkages, to promote India’s culture and heritage in a foreign country.

Mission: Economic and Political interests of India and provide excellence in consular assistance and protection for Indian Citizens abroad.

Key Objectives:

  • Protecting India’s national interests in the host country;

  • Promoting friendly relations with the host country as also its people, including NRIs/PIOs;

  • Promoting India’s economic and commercial relations;

  • Reporting accurately on developments in the host country which are likely to influence the formulation of India’s policies;

  • Negotiating agreements on various issues with the authorities of the host state;

  • Extending Consular facilities to foreigners and Indian nationals abroad; and

  • Promoting Indian culture Yoga, Hindi and Sanskrit in the host country




  1. Function and duties




The major functions of the Embassy include Consular work, economic cooperation, trade and investment promotion, cultural interaction,

Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules.

  1. Organization Chart




1. Ambassador

2. Counsellor (CPE)

3. Counsellor (C&I)&

Head of Chancery

4. Second Secretary (Consular),

5. Second Secretary (Admin),

6. Attache (Accounts)

7. Assistant Section Officer (Visa),

8. Senior Secretariat Assistant

(Admin, Establishment and

Protocol)

9. Personal Assistant to

Ambassador

10. Personal Assistant to

Consular

11. India Based Chauffeur

12. India Based Security Assistant

  1. Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt







1.2

Power and duties of its officers and employees

[Section 4(1) (b)(ii)]

  1. Powers and duties of officers (administrative, financial and judicial)




As defined under relevant instructions of Ministry and GOI Rules. Officers function under the guidance and supervision of the Ambassador and Head of Chancery

  1. Power and duties of other employees




As defined under relevant instructions of Ministry and GOI Rules. Officers function under the guidance and supervision of the Ambassador

  1. Rules/ orders under which powers and duty are derived and




Administrative powers are derived from Fundamental & Supplementary Rules, the Indian Foreign Service (Pay, Leave, Compensatory Allowances etc.) Rules and Delegated Financial Powers of Government of India’s Representatives Abroad.

Other powers are derived from Passport Act of India & Consular Manual.

  1. Exercised




As per GOI rules & regulations

  1. Work allocation




Provided at Annexure - 1

1.3

Procedure followed in decision making process

[Section 4(1)(b)(iii)]

  1. Process of decision making Identify key decision making points




Prescribed channel of GOI/Ministry under overall supervision of the Ambassador.

  1. Final decision making authority

Ministry of External Affairs

  1. Related provisions, acts, rules etc.




IFS (PLCA) Rules as amended from time to time

Delegated Financial Powers of Government of India’s Representatives abroad

Passport Act

Manual on Office Procedure

Other Central Government Rules and manuals published by Central Government.

  1. Time limit for taking a decisions, if any

As per requirement/instructions

  1. Channel of supervision and accountability




All decision making & accountability is done keeping in view the rules & regulations of Government of India under the supervision of the Ambassador

1.4

Norms for discharge of functions

[Section 4(1)(b)(iv)]

  1. Nature of functions/ services offered

Consular services,

Economic cooperation,

Trade and investment promotion,

And Cultural interaction

  1. Norms/ standards for functions/ service delivery

Norms are set under the instruction of GOI/Ministry and supervision of the Ambassador

  1. Process by which these services can be accessed

Through Mission’s website

  1. Time-limit for achieving the targets

As per the direction of GOI

  1. Process of redress of grievances

Through Madad Portal, Emergency Contact number of the Consulate, Other Contact numbers and through email id.

1.5

Rules, regulations, instructions manual and records for discharging functions

[Section 4(1)(b)(v)]

  1. Title and nature of the record/ manual /instruction.

IFS (PLCA) Rules

Passport Act

Other Central Government Rules and manuals

  1. List of Rules, regulations, instructions manuals and records.




IFS (PLCA) Rules as amended from time to time

Delegated Financial Powers of Government of India’s Representatives abroad

The Passport Act, 1967

Manual on Office Procedure

Other Central Government Rules and manuals published by Central Government.

  1. Acts/ Rules manuals etc.

As per GOI ACT/Rules

The Passport Act, 1967

IFS (PLCA) Rules

Other Central Government manuals

  1. Transfer policy and transfer orders
As per the MEA orders and instructions

1.6

Categories of documents held by the authority under its control

[Section 4(1)(b) (vi)]




  1. Categories of documents
Service records of employee, Accounts records, Document related consular, visa, passport etc.

Passport and consular services application, forms, classified/secret information relating thereto

Classified documents/files relating to India’s trade/economic relations in the Consulate’s area of jurisdiction

Unclassified documents/files including various correspondences with various ministries/agencies in India.

(ii) Custodian of documents/categories

Administrative Officer, Account Officer, Counsellor Officer,

Consular Officer

  • Administrative Officer - Service records of employee,
  • Account Officer –
Accounts records,

  • Consular Officer - Document related consular, visa, passport etc.
1.7

Boards, Councils, Committees and other Bodies constituted as part of the Public Authority

[Section 4(1)(b)(viii)]

  1. Name of Boards, Council, Committee etc.

Not Applicable

  1. Composition

  1. Dates from which constituted

  1. Term/ Tenure

  1. Powers and functions

  1. Whether their meetings are open to the public?

  1. Whether the minutes of the meetings are open to the public?

  1. Place where the minutes if open to the public are available?

1.8

Directory of officers and employees

[Section 4(1) (b) (ix)]

  1. Name and designation –

A directory is given at

Annexure - 2
  1. Telephone , fax and email ID
1.9

Monthly Remuneration received by officers & employees including system of compensation

[Section 4(1) (b) (x)]

  1. List of employees with Gross monthly remuneration




A statement of monthly remuneration is at Annexure - 3
  1. System of compensation as provided in its regulations

As per the GOI rules
1.10

Name, designation and other particulars of public information officers




[Section 4(1) (b) (xvi)]




  1. Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority




CPIO –

Mr. Amar Jeet, Head of Chancery

Appellate Authority-

Mr. Krishan Kumar, Ambassador

  1. Address, telephone numbers and email ID of each designated official.

Mr. Amar Jeet, Embassy of India, Niels Juels Gate 30, 0272, Oslo, Norway.

Tel : (+47) – 2244 5054,

Fax : (+47) – 2411 5912

Email: hoc.oslo@mea.gov.in

Mr. Krishan Kumar, Embassy of India, Niels Juels Gate 30, 0272, Oslo, Norway.

Tel : (+47) – 2255 8377,

Fax : (+47) – 2411 5912

Email: amb.oslo@mea.gov.in

1.11

No. Of employees against whom Disciplinary action has been proposed/ taken




(Section 4(2))




No. of employees against whom disciplinary action has been

  1. Pending for Minor penalty or major penalty proceedings
NIL

  1. Finalised for Minor penalty or major penalty proceedings

NIL

1.12

Programmes to advance understanding of RTI

(Section 26)
  1. Educational programmes –
Online Soft copy of the relevant programme.

Refresher course is conducted by Foreign Service Institute, New Delhi for officers.

  1. Efforts to encourage public authority to participate in these programmes –




  1. Training of CPIO/APIO –

  1. Update & publish guidelines on RTI by the Public Authorities concerned




https://dopt.gov.in/rti/proactive-disclosures/compendium-oms-notifications-rti-act

1.13

Transfer policy and transfer orders

[F No. 1/6/2011- IR dt. 15.4.2013]






As per Ministry of External Affairs instructions


2. Budget and Programme


S. No.

Item

Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

2.1

Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.

[Section 4(1)(b)(xi)]

  1. Total Budget for the public authority

The Budget figures for the current financial year are given in the statement at Annexure - 4

  1. Budget for each agency and plan & programmes

  1. Proposed expenditures

  1. Revised budget for each agency, if any

  1. Report on disbursements made and place where the related reports are available

2.2

Foreign and domestic tours

(F. No. 1/8/2012- IR dt. 11.9.2012)

  1. Budget -

.

Yes Budget for foreign tours. Provision for local tours mentioned in BE of every F/Y

  1. Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.
  1. Places visited –

  2. The period of visit –

  3. The number of members in the official delegation -

  4. Expenditure on the visit –

  1. As per requirement

  2. As per requirement

  3. Not Applicable

  4. As per TA rule







  1. Information related to procurements
  1. Notice/tender enquires, and corrigenda if any thereon,

  2. Details of the bids awarded comprising the names of the suppliers of goods/ services being procured,

  3. The works contracts concluded – in any such combination of the above-and

  4. The rate /rates and the total amount at which such procurement or works contract is to be executed.

Not applicable for Mission

2.3

Manner of execution of subsidy programme

[Section 4(i)(b)(xii)]

  1. Name of the programme of activity

Not Applicable

  1. Objective of the programme

  1. Procedure to avail benefits

  1. Duration of the programme/ scheme

  1. Physical and financial targets of the programme

  1. Nature/ scale of subsidy /amount allotted

  1. Eligibility criteria for grant of subsidy

  1. Details of beneficiaries of subsidy programme (number, profile etc)

2.4

Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013]




  1. Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions

Not Applicable

  1. Annual accounts of all legal entities who are provided grants by public authorities

2.5

Particulars of recipients of concessions, permits of authorizations granted by the public authority

[Section 4(1) (b) (xiii)]

  1. Concessions, permits or authorizations granted by public authority –

Not Applicable

  1. For each concessions, permit or authorization granted
  1. Eligibility criteria

  2. Procedure for getting the concession/ grant and/ or
permits of authorizations

  1. Name and address of the recipients given concessions/
permits or authorisations

  1. Date of award of concessions /permits of authorizations
Not Applicable

2.6

`CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013]

CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament. 

CAG & PAG Paras are laid by the Ministry not by the Mission



3. Publicity Band Public interface

S. No.

Item

Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

3.1

Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of




[Section 4(1)(b)(vii)]




[F No 1/6/2011-IR dt. 15.04.2013]

Arrangement for consultations with or representation by the members of the public

  1. Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens –

Embassy of India, Oslo functions within the norms of India’s foreign policy formulated by the Ministry of External Affairs (MEA). The Embassy arranges various business meetings, exhibitions, cultural programs, tourism promotion events as well as regular interaction programs for consular services in which members of the public are involved.

  1. Arrangements for consultation with or representation by
  1. Members of the public in policy formulation/ policy implementation –

  2. Day & time allotted for visitors –

  3. Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants –
Public- private partnerships (PPP)

  1. Details of Special Purpose Vehicle (SPV), if any

  1. Detailed project reports (DPRs)

  1. Concession agreements

  1. Operation and maintenance manuals

  1. Other documents generated as part of the implementation of the PPP

  1. Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government

  1. Information relating to outputs and outcomes

  1. The process of the selection of the private sector party (concessionaire etc.)

  1. All payment made under the PPP project

3.2

Are the details of policies / decisions, which affect public, informed to them

[Section 4(1) (c)]

Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive;

  1. Policy decisions/ legislations taken in the previous one year

Not Applicable.

Decisions are taken by Ministry of External Affairs

  1. Outline the Public consultation process

  1. Outline the arrangement for consultation before formulation of policy

3.3

Dissemination of information widely and in such form and manner which is easily accessible to the public

[Section 4(3)]

Use of the most effective means of communication

  1. Internet (website)







Information is provided on Mission’s website (www.indianembassyoslo.gov.in)

3.4

Form of accessibility of information manual/ handbook

[Section 4(1)(b)]

Information manual/handbook available in

  1. Electronic format

The Embassy website has desired information on consular, commercial and cultural matters. Embassy also makes available to interested individual’s various CD’s and DVD’s containing information on India, its people and culture.

  1. Printed format

Available in the form of Manual and Handbook

3.5

Whether information manual/ handbook available free of cost or not

[Section 4(1)(b)]

List of materials available

  1. Free of cost

YES

  1. At a reasonable cost of the medium –

Not applicable




4. E. Governance

S .No.

Item

Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

4.1

Language in which Information Manual/Handbook Available

[F No. 1/6/2011-IR dt. 15.4.2013]

  1. English




YES

  1. Vernacular/ Local Language




Yes, Norwegian

4.2

When was the information Manual/Handbook last updated?

[F No. 1/6/2011-IR dt 15.4.2013]

Last date of Annual updation

Not Applicable




4.3

Information available in electronic form

[Section 4(1)(b)(xiv)]

  1. Details of information available in electronic form




Passport application and Consular related forms

  1. Name/ title of the document/record/ other information




Provided at Mission’s website

  1. Location where available –

At Mission’s website

4.4

Particulars of facilities available to citizen for obtaining information

[Section 4(1)(b)(xv)]

  1. Name & location of the faculty




Embassy of India, Niels Juels Gate 30, 0272, Oslo, Norway

  1. Details of information made available

Yes

  1. Working hours of the facility –




0900-1730 Hrs

(on all working days)

  1. Contact person & contact details (Phone, fax email)




Mr. Amar Jeet, Head of Chacnery, Embassy of India, Niels Juels Gate 30, 0272, Oslo, Norway

Tel : (+47) – 2244 5054,

Fax : (+47) – 2411 5912

Email: hoc.oslo@mea.gov.in

4.5

Such other information as may be prescribed under section 4(i) (b)(xvii)

  1. Grievance redressal mechanism
Grievances may be address to:

  1. Ambassador

  2. Head of Chancery

  1. Details of applications received under RTI and information provided -
Information has been provided in annexure

  1. List of completed schemes/ projects/ Programmes
Not Applicable

  1. List of schemes/ projects/ programme underway
Not Applicable

  1. Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract
Not Applicable

  1. Annual Report
Published every year by MEA

  1. Frequently Asked Question (FAQs)

Available for Consular services

  1. Any other information such as
  1. Citizen’s Charter –
ICWF

  1. Result Framework Document (RFD)

  1. Six monthly reports on the

  1. Performance against the benchmarks set in the Citizen’s
Charter
4.6

Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013]

  1. Details of applications received and disposed


Details available in annexure

  1. Details of appeals received and orders issued

NIL

4.7

Replies to questions asked in the parliament

[Section 4(1)(d)(2)]

Details of questions asked and replies given




As mentioned in the applications and replies issued by Mission




5. Information as may be prescribed

S. No.

Item

Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

5.1

Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013]

  1. Name & details of
  1. Current CPIOs & FAAs

  2. Earlier CPIO & FAAs from 1.1.2015

A)

CPIO:

Mr. Amar Jeet,
Counsellor & Head of Chancery


FAA: Mr. Krishan Kumar, Ambassador

B)

Earlier CPIO:

Shri Naorem J Singh, Former First Secretary & Head of Chancery.

Smt. Arundhati Das, Counsellor, Embassy of India, Oslo

Earlier FAA:

Mr. Debraj Pradhan, Former Ambassador

Air Chief Marshal (Retd) NAK Browne, Former Ambassador

  1. Details of third party audit of voluntary disclosure
  1. Dates of audit carried out

  2. Report of the audit carried out

Third party audit of voluntary

disclosure Never carried out

  1. Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD
  1. Date of appointment

  2. Name & Designation of the officers

Not Applicable

  1. Consultancy committee of key stake holders for advice on suo-motu disclosure
  1. Dates from which constituted

  2. Name & Designation of the officers
NIL

  1. Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI
  1. Dates from which constituted

  2. Name & Designation of the Officers
NIL




6. Information Disclosed on own Initiative

S. No.

Item

Details of disclosure

Remarks/ Reference Points

(Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met)

6.1

Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information




Relevant Information has been put on the website.

6.2

Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India)

  1. Whether STQC certification obtained and its validity.

  2. Does the website show the certificate on the Website?
NO

NO


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