Embassy of India

Oslo, Norway

1. Name and address of the Organization
   
   

2. Head of the organization
   
   

3. Vision, Mission and Key objectives
   
   

• Protecting India’s national interests in the host country;
  
  
• Promoting friendly relations with the host country as also its people, including NRIs/PIOs;
  
  
• Enhancing India’s economic, scientific, educational and commercial ties;
  
  
• Reporting accurately on developments in the host country which are likely to influence the formulation of India’s bilateral/multilateral policies;
  
  
• Negotiating agreements on various issues with the authorities of the host state;
  
  
• Extending Consular facilities to foreigners and Indian nationals abroad; and
  
  
• Promoting Indian culture Yoga, Hindi and Sanskrit in the host country

4. Function and duties
   
   

5. Organization Chart
   
   

1. Ambassador

2. Minister (Pol, Eco) and Head of Chancery

3. Second Secretary (PPS)

4. Second Secretary (Consular)

5. Attache (Admin)

6. Assistant Section Officer (Visa)

7. Assistant Section Officer (Consular)

8. Assistant Section Officer (Political)

9. Assistant Section Officer (Accounts)

10. Personal Assistant to Ambassador

11. Personal Assistant to Ambassador

12. India Based Chauffeur

13. India Based Security Assistant

6. Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt
   
   

1. Powers and duties of officers (administrative, financial and judicial)
   
   

2. Power and duties of other employees
   
   

3. Rules/ orders under which powers and duty are derived and
   
   

4. Exercised
   
   

5. Work allocation
   
   

1. Process of decision making Identify key decision making points
   
   

2. Final decision making authority
   
   

3. Related provisions, acts, rules etc.
   
   

4. Time limit for taking a decisions, if any
   
   

5. Channel of supervision and accountability
   
   

1. Nature of functions/ services offered
   
   

2. Norms/ standards for functions/ service delivery
   
   

3. Process by which these services can be accessed
   
   

4. Time-limit for achieving the targets
   
   

5. Process of redress of grievances
   
   

1. Title and nature of the record/ manual /instruction.
   
   

2. List of Rules, regulations, instructions manuals and records.
   
   

3. Acts/ Rules manuals etc.
   
   

4. Transfer policy and transfer orders

1. Categories of documents

• Administrative Officer - Service records of employee, Accounts and establishment records
• Political Officer – bilateral/multilateral visits regarding Norway and India, MoUs signed with the Norwegian Government
• Commercial officer: documents related to commercial and economic cooperation between India and Norway
• Press, Information and Culture officer: Documents related to cultural exchanges, press and information matters.

• Consular Officer - Document related consular, visa, passport etc.

1. Name of Boards, Council, Committee etc.
   
   

2. Composition
   
   

3. Dates from which constituted
   
   

4. Term/ Tenure
   
   

5. Powers and functions
   
   

6. Whether their meetings are open to the public?
   
   

7. Whether the minutes of the meetings are open to the public?
   
   

8. Place where the minutes if open to the public are available?
   
   

1. Name and designation –
   
   

2. Telephone , fax and email ID

1. List of employees with Gross monthly remuneration
   
   

2. System of compensation as provided in its regulations
   
   

1. Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority
   
   

2. Address, telephone numbers and email ID of each designated official.
   
   

1. Pending for Minor penalty or major penalty proceedings

2. Finalised for Minor penalty or major penalty proceedings
   
   

1. Educational programmes –

2. Efforts to encourage public authority to participate in these programmes –
   
   

3. Training of CPIO/APIO –
   
   

4. Update & publish guidelines on RTI by the Public Authorities concerned
   
   

1. Total Budget for the public authority
   
   

2. Budget for each agency and plan & programmes
   
   

3. Proposed expenditures
   
   

4. Revised budget for each agency, if any
   
   

5. Report on disbursements made and place where the related reports are available
   
   

1. Budget -
   
   

2. Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.

1. Places visited –
   
   
2. The period of visit –
   
   
3. The number of members in the official delegation -
   
   
4. Expenditure on the visit –
   
   

1. As per requirement
   
   
2. As per requirement
   
   
3. Not Applicable
   
   
4. As per TA rule
   
   

3. Information related to procurements

1. Notice/tender enquires, and corrigenda if any thereon,
   
   
2. Details of the bids awarded comprising the names of the suppliers of goods/ services being procured,
   
   
3. The works contracts concluded – in any such combination of the above-and
   
   
4. The rate /rates and the total amount at which such procurement or works contract is to be executed.
   
   

1. Name of the programme of activity
   
   

2. Objective of the programme
   
   

3. Procedure to avail benefits
   
   

4. Duration of the programme/ scheme
   
   

5. Physical and financial targets of the programme
   
   

6. Nature/ scale of subsidy /amount allotted
   
   

7. Eligibility criteria for grant of subsidy
   
   

8. Details of beneficiaries of subsidy programme (number, profile etc)
   
   

1. Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions
   
   

2. Annual accounts of all legal entities who are provided grants by public authorities
   

1. Concessions, permits or authorizations granted by public authority –
   
   

2. For each concessions, permit or authorization granted

1. Eligibility criteria
   
   
2. Procedure for getting the concession/ grant and/ or

3. Name and address of the recipients given concessions/

4. Date of award of concessions /permits of authorizations

1. Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens –
   
   

2. Arrangements for consultation with or representation by

1. Members of the public in policy formulation/ policy implementation –
   
   
2. Day & time allotted for visitors –
   
   
3. Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants –

1. Details of Special Purpose Vehicle (SPV), if any
   

2. Detailed project reports (DPRs)
   
   

3. Concession agreements
   
   

4. Operation and maintenance manuals
   
   

5. Other documents generated as part of the implementation of the PPP
   
   

6. Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government
   
   

7. Information relating to outputs and outcomes
   
   

8. The process of the selection of the private sector party (concessionaire etc.)
   
   

9. All payment made under the PPP project
   
   

1. Policy decisions/ legislations taken in the previous one year
   
   

2. Outline the Public consultation process
   
   

3. Outline the arrangement for consultation before formulation of policy
   
   

1. Internet (website)
   
   
   

1. Electronic format
   

2. Printed format
   
   

1. Free of cost
   
   

2. At a reasonable cost of the medium –
   
   

1. English
   
   
   

2. Vernacular/ Local Language
   

1. Details of information available in electronic form
   

2. Name/ title of the document/record/ other information
   
   

3. Location where available –
   
   

1. Name & location of the faculty
   
   
   

2. Details of information made available
   
   

3. Working hours of the facility –
   
   

4. Contact person & contact details (Phone, fax email)
   
   

1. Grievance redressal mechanism

• Ambassador
• Head of Chancery
  
  

2. Details of applications received under RTI and information provided -

3. List of completed schemes/ projects/ Programmes

4. List of schemes/ projects/ programme underway

5. Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract

6. Annual Report

7. Frequently Asked Question (FAQs)
   
   

8. Any other information such as

1. Citizen’s Charter –

2. Result Framework Document (RFD)
   
   

3. Six monthly reports on the
   
   

4. Performance against the benchmarks set in the Citizen’s

1. Details of applications received and disposed
   
   
   

2. Details of appeals received and orders issued
   
   

1. Name & details of

1. Current CPIOs & FAAs
   
   
2. Earlier CPIO & FAAs from 1.1.2015
   

2. Details of third party audit of voluntary disclosure

1. Dates of audit carried out
   
   
2. Report of the audit carried out
   
   

3. Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD

1. Date of appointment
   
   
2. Name & Designation of the officers
   
   

4. Consultancy committee of key stake holders for advice on suo-motu disclosure

1. Dates from which constituted
   
   
2. Name & Designation of the officers

5. Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI

1. Dates from which constituted
   
   
2. Name & Designation of the Officers

1. Whether STQC certification obtained and its validity.
   
   
2. Does the website show the certificate on the Website?